Person Centered Information

Person Centered Information

Gathering Person Centered Information is one of the foundations of the person's ISP. This form provides a place to record information gathered from the person and others who know and care about the person.

Once complete, this document serves as a valuable record of the person and invited others' perspectives on a range of important topics.

It must be updated at least annually along with the ISP renewal. Updates can be made any time during the year as the person and their life changes.

Person Centered Information

Adult and Youth versions

The Person Centered Information document is available in both Adult and Youth versions. The Youth version has supporting questions under each topic that are designed to address issues relevant for those under age 18. The youth version also includes a field to record the young person's date of birth.

Perspectives

Person's perspective

Carefully record the person's perspective in the space provided. Whenever possible, include the person's own words.

If the person needs support to record their perspective, ask the person who they want to help them record their perspective. If the person is unable to identify someone to support them, the ISP team may identify someone who knows the person well to contribute their knowledge of the person's perspective.

If you have been asked to assist the person to record his/her perspective, you must record the person's perspective faithfully, even if you disagree or feel it is unsafe.

Family and/or guardian's perspective

This section appears automatically on the Youth version of this document. It can be toggled on for adults who have a guardian or who choose to have family involved in planning, or their perspectives can be recorded in the "Additional input" sections of this form.

If the person has a legal guardian, include their perspective in this section. For adults, the legal guardian's perspective may also be recorded in "Additional input," if desired.

If the person chooses to have family involved in planning, their perspective may be recorded in this section or in "Additional input."

Family relationships take many different forms and are not limited to blood or legal relations. It may include anyone the person chooses to identify as family.

Additional input

This is the place for all other perspectives from people the person chooses to be involved in planning. This includes paid support providers or information gathered from professionals in the person's life such as counselors, therapists, medical professionals, behavior professionals, and more.

When there are multiple perspectives on a similar issue, consider recording from whom each perspective was shared. Attributing information to its source can make it easier to follow-up if more information is needed later.

What to expect in your role

People with ISPs, guardians, families & friends

Prior to the ISP meeting

You can expect to be asked to share your perspective about a number of topics in your life. You are in charge of who you share this information with and how much information you share. If you don't want to talk about a particular topic, you don't have to.

Your SC/PA will ask you, your guardian (if any), or the people you've chosen to help you plan to share perspectives about your life.

If you are supported by a provider in a residential setting, your provider will ask you to share your perspective. Your provider will also record their perspective on this document in the section marked Additional input.

If you need help sharing your perspective

You can choose someone else to help you record your perspective. If you are unable to choose someone, your ISP team may choose someone who knows you well to help you. They will indicate who helped you in the space provided at the end of the form.

Provider organizations & Foster providers

Prior to the ISP meeting

You must review and update this document at least annually prior to the ISP meeting and share an updated copy with the person's SC/PA.

Gather information from the person's perspective and from others that the person chooses. If you don't have information about certain topics or the person declines to discuss, note that.

Accurately record who contributed to this document in the space provided at the end of the form.

Use the information shared by the person and by others to identify areas of focus for this year. Consider drafting action plans toward desired outcomes that are meaningful to the person.

Throughout the year

Keep a copy of the updated Person Centered Information document in your files. You do not need to keep copies of this document that were prepared by others.

Use the information on the Person Centered Information to tailor the services you provide toward the person's priorities. When new support staff are hired, train them on the contents of this document.

Watch for any circumstances where services you provide are in conflict with something that is important to the person. If this happens, take steps to adapt your services to the person's preferences. If you're unable to do this, discuss this with the person and their SC/PA.

You may update the information contained in this document any time during the year following documentation practices common at your organization. No change form is needed to change this document.

SC/PAs

Prior to the ISP meeting

This document must be reviewed and updated at least annually prior to the ISP meeting.

If the person lives in his/her own home or their family home, ask the person, his/her guardian, or the people they have chosen to help plan to share perspectives about the topics on this document.

Gather information from the person's perspective and from others that the person chooses. If you don't have information about certain topics or the person declines to discuss, note that.

Accurately record who contributed to this document in the space provided at the end of the form.

If the person is supported by a provider in a residential setting, the provider must complete or update this document with information they have available to them. You should receive a copy of this document from the provider prior to the scheduled ISP meeting. If there are multiple documents from different providers, they do not need to be merged, but can be filed together with the completed ISP in your records.

Review the information on this document. Consider the following points as you review:

  • Identify priorities or topics that the person may want support to work toward over the next ISP year.
  • Make sure the person's perspective is carefully and accurately recorded, even if others disagree or feel it is unsafe.
  • Look for situations where there may be conflict between the person's perspective and someone else's.

Consider these points as you develop the person's ISP. These may be issues to discuss at an ISP team meeting or in a separate conversation with those involved.

Throughout the year

Keep a copy of the updated Person Centered Information document in your files.

Familiarize yourself with the information on the Person Centered Information. When monitoring or checking in on the person throughout the year, listen and observe for evidence that the person's perspective is being recognized and addressed.

You may update the information contained in this document any time during the year following documentation practices common at your organization. No change form is needed to change this document.